Professional Format of Resignation Letter in English. Simple Examples and Tips for 2026 to Impress Everyone.
Introduction
Leaving a job is a sensitive decision, but writing a resignation letter is even more important. Writing a resignation letter in a vulgar tone or using offensive words can damage your professional image.
In 2026, HR departments expect clear, polite, and professional resignation letters.
In this article, you’ll learn the complete English format of a resignation letter, multiple examples, and important tips to help you leave your job while maintaining your respect.
What is Resignation Letter?
Resignation letter is a formal letter that an employee gives to his company when he wants to leave the job.
This letter shows your notice period, last working day, and professional attitude.
Why is it important to write a resignation letter? (2026)
Resignation letter:
- Professional record is clear.
- Relationship with HR is good.
- Experience letters are easy to obtain.
- Future references are secure.
- Company policy is followed.
Basic Resignation Letter Structure
A perfect resignation letter should include the following:
- Date
- Manager / HR’s naam
- Subject line
- Short & clear reason
- Notice period mention
- Thank you note
- Signature / Name
Simple Resignation Letter Format (English)
Subject: Resignation Letter
Dear Sir/Madam,
I would like to inform you that I wish to resign from my job. Working with the company has been a good experience for me.
I will complete my notice period as per company policy. My last working day will be [date].
I am grateful to the management and team for giving me the opportunity to learn on the job.
Best regards,
[Your Name]
Immediate Resignation Letter Format
When to do it?
When you have to leave your job immediately due to emergency or personal issues.
Format:
Subject: Immediate Resignation
Respected Sir/Madam,
Due to some personal reasons, I am forced to resign immediately. I will try to hand over my work smoothly.
Thank you for your support.
Sincerely,
[Your Name]
Resignation Letter for Better Opportunity
Format:
Dear Sir/Madam,
I want to let you know that I am getting a better career opportunity, so I am resigning.
Working with the company has been a valuable experience for me.
Thank you so much.
[Your Name]
Notice Period Resignation Letter
Dear Sir/Madam,
I will serve my [30/60] day notice period in accordance with company policy. My expected last working date will be [date].
Please kindly accept my resignation.
Thank you.
[Your Name]
Writing Resignation Letter Important Tips
- Always maintain a polite tone.
- Avoid negative comments.
- Write short and clear.
- Mention the notice period.
- Use professional endings.
Common Mistakes To Avoid
- Expressing anger or complaining
- Blaming the company
- Using informal language
- Resigning without notice (when not required)
Conclusion
A professional resignation letter showcases your personality and maturity. Following the correct format, even in English, will leave a positive impression on HR.
The formats in this guide are updated and safe as of 2026.
Is Roman Urdu Resignation Letter Acceptable?
Yes, it is completely acceptable in local companies.
Is it necessary to mention the notice period?
Yes, this is professional practice.
Can I submit my resignation by email?
Yes, email resignation is common in 2026.
Is it mandatory to write the reason?
It is better to write short reasons.
